What makes a good reception desk? A well thought-out layout – The reception area should be clean and uncluttered, with furnishings spaced so that visitors are not crowded together but close enough to create a welcoming environment. Position the reception desk to face the front door, but far enough so it doesn’t act as a barrier to the space.

What is the standard size for a reception desk? In general, reception desks are from 60″ to 72″ long, with some models going up to 90″. However, while this is a standard option, it certainly isn’t the only one. When deciding on the length and size in general of your reception desk, you can try out other options, too.

How do I build a reception desk? 

What does a reception desk need? 

Electronic Requirements in the Reception Area
  • Computer. So much of the receptionist’s job can be supported by having access to executive calendars, office events, internet searches and more.
  • Copier/Fax/Printer.
  • Telephone.
  • Postage Meter.
  • Webcam or Digital Camera.

Should a receptionist eat at her desk?

Don’t chew gum, take personal phone calls or text when someone is waiting. If you’re chatting to co-workers, stop and focus on the visitor. Don’t eat at your desk. If you can’t avoid it, choose foods that don’t have a lingering aroma.

How wide should a reception counter be?

A two-person reception desk (71-73 inches) will be more appropriate in a mid-size reception area. In a large space, such as a bank or office tower lobby, a very wide desk (8 feet or wider) will balance out the expanse of the area. Typically, there are three heights for reception desks between 28 inches to 34 inches.

What should a receptionist always remember?

Receptionist duties require equal competence in written, phone and face-to-face communications. Empathy and understanding human behavior are skills the best receptionists excel at.

What is a reception machine?

Means any equipment or device used to receive or record the personal information collected through a Photographic and Video Monitoring and Surveillance System including a camera or video monitor or any other video, audio, physical or other mechanical, electronic or digital device. Sample 1Sample 2.

What are the five duties of a receptionist?

A receptionist’s daily tasks will involve:
  • Meeting and greeting clients.
  • Booking meetings.
  • Arranging couriers.
  • Keeping the reception area tidy.
  • Answering and forwarding phone calls.
  • Screening phone calls.
  • Sorting and distributing post.

What software do receptionists use?

VisiPoint’s visitor management system is a one-stop solution to managing all aspects of visitor sign-in and monitoring. This is one of the top tools for any receptionist, making their job easier, improving productivity and efficiency, and providing a professional welcome experience for guests all.

What skills should a receptionist have?

Sample receptionist skills on a resume
  • Written and verbal communication skills.
  • Customer service.
  • Multitasking and prioritizing.
  • Dependability.
  • Familiarity with Microsoft Office.
  • Problem-solving.
  • Ability to work under pressure.
  • Attention to detail.

What is expected from a receptionist?

A Receptionist’s duties and responsibilities include greeting visitors, helping them navigate through an office, and supplying them with refreshments as they wait. In addition, they maintain calendars for appointments, sort mail, make copies, and plan travel arrangements.

What a receptionist should not do?

7 Bad Habits Every Receptionist Should Break When Answering Calls
  • Talking too fast.
  • Telling, not asking to put on hold.
  • Saying “I don’t know”
  • Oversharing.
  • Allowing caller to set the tone.
  • Not repeating and verifying information.
  • Not using positive phrases.

What are the weaknesses of a receptionist?

Examples of weaknesses (if they aren’t related to the job) include patience, organization, public speaking, being overly sensitive, delegating tasks, or specific programs.

What are the 10 qualities of a receptionist?

10 qualities of a good receptionist
  • Communication.
  • Multitasking.
  • Social skills.
  • Organization.
  • Technical skills.
  • Resistance to stress.
  • Problem solving.
  • Empathy.

How should a receptionist dress?

What are the 4 qualities of a good receptionist?

Certain qualities and skills can help make receptionists better at the job and portray the company in its best light.
  • Positive Attitude. Whether over the phone or in person, the receptionist’s attitude comes through loud and clear.
  • Organizational Ability.
  • Technology Skills.
  • Consistent Dependability.
  • Good Listening Skills.

What are the 3 qualities of receptionist?

Skills and qualities
  • clear speech.
  • a polite manner.
  • a high standard of personal presentation.
  • excellent verbal and written communication skills.
  • a good telephone manner.
  • customer service skills, patience and tact.
  • the ability to be calm and well organised, even when working under pressure.

How can I make my receptionist Sound good?

Receptionist Soft Skills
  1. Verbal and written communication.
  2. Listening.
  3. Professionalism.
  4. Customer focus.
  5. Organization and planning.
  6. Handling pressure and tolerating stress.
  7. Attention to detail.
  8. Initiative.

What is most important in a receptionist role?

The key asset a receptionist must hold is the ability to speak well and convey information clearly. They are also great listeners and will help with whatever is asked of them! They are great at making people feel at ease when entering the business and always finds out all the information possible!

How can I be the best front desk receptionist?

Here we have highlighted some of the best receptionist job skills of 2021 that receptionists and front desk officers need to demonstrate on their resumes.
  1. Be a Good Communicator.
  2. Active Listening.
  3. Data Entry.
  4. Mail Management.
  5. Business Phone Answering.
  6. Multitasking Expert.
  7. Good Hygiene!
  8. Be Calm and Empathic.